Are you still using your printer just as a printer? 

Successful Digital Transformation is about the seamless integration of physical and digital, and your multi-function printer sits right in that sweet spot. Are you maximizing your investment and getting the most out of it?

Discover the many ways Xerox® Multifunction Printers + Apps are a winning combination that can transform your printer into a platform to help build your intelligent workplace. Automate and simplify those time-consuming, repetitive or complex processes by extending your printer’s capabilities in new and unexpected ways.

Revolutionise workflows, boost efficiencies, and bolster security turning your print engine into a growth engine for Digital Transformation.

Digital transformation is different for everyone. Are you only just underway, or have you already made good progress? Wherever you are in your digital transformation journey you will discover plenty of things that can be innovated and improved.

Small to medium-size business owners, enterprise IT teams and department leaders are constantly looking at new ways to take advantage of new digital workflow capabilities to deliver improved efficiency and productivity. The key to successful digital transformation is ensuring the latest enhancements, like workflow apps lead to new ways of working, more productively and more securely, while creating an improved customer and employee experience.


Xerox AltaLink C8000 Series in an office


Digitize Document Workflow Using Workplace Assistants

We’ve long forgotten a mobile phone being just a phone. Where would we be without apps? In the same way, today’s intelligent workplace has evolved beyond the ability of a printer by itself to fulfil the document needs and productivity demands of the modern, mobile, always-connected workforce. We’ve stopped thinking about a printer as a standalone, task-specific print device. It’s so much more than that. It’s a platform for digital workflow innovation — a smart workplace assistant.

Streamlining Business Processes

Xerox® ConnectKey® Technology is the perfect platform to deliver this innovation. It links the physical and digital worlds and transforms traditional printing devices into connected workplace assistants that address the needs of the modern intelligent workplace. The portfolio’s personalised automated digital workflows, one-touch access to the cloud, mobile readiness, tailored apps and multi-layered features help improve your productivity, efficiency and security.

With these capabilities, your teams can do more than print, scan or copy — they can connect like never before. Smart ConnectKey® Technology-enabled devices with new apps can now empower employees to tackle their most time-zapping processes such as Accounting, Invoicing, Expenses and Customer Relationship Management (CRM) and be more productive and more connected.

Xerox ConnectKey user interface

New Apps Make Old Work Easier

With ConnectKey®, processes become automated, as multifunction printers are transformed into launchpads for many useful apps such as:

  • Xerox® Connect App for Salesforce: Access Salesforce CRM right at the print device. Upload and share sales management information to client folders by scanning the documents directly into Salesforce.
  • Xerox® Audio Documents App: Securely transform hard copy into audio files, so commuters, multitaskers or audio enthusiasts can listen on the go or when reading isn’t an option.
  • Xerox® Connect App for Concur: Enjoy hassle-free expense reimbursement with multi-receipt scanning. Receipt data gets extracted into an expense report.
  • Xerox® Forms Manager App: Simplifies management of multiple forms while reducing paper-based filing risks. With intelligent routing capabilities via embedded QR codes, scanned forms are automatically routed to the appropriate email address.
  • Xerox® Auto-Redaction App: Anonymise private or confidential data from your documents. Simple templates remove the data throughout the document.

You can read more about our wide range of vertical sector and workflow automation apps here.

When you can identify a business challenge, we can work with you to find, or build, the right app to solve it. That’s exactly what Morrell Group did. Morrell Group provides full-service automation controls design and engineering services. The company saved 25 percent by automating its product distribution process with the Sign Me™ app, built by MidAmerica Technology for Xerox® ConnectKey® multifunction devices. As part of the transition, see howthe Morrell Group uncovered pain points lurking in paper processes and how the information helped steer the transition from inefficient, error-prone workflows to streamlined, productive digital processes. The app brings digitization to the document-laden process. “Sign Me is a breakthrough app that has greatly improved our business — we’ve gained efficiencies that impact our bottom line,” said David Hajciar, operations manager, Morrell Group.

Consistent + Productive = Industry Recognized

ConnectKey® Technology-enabled devices support common functions that work similarly on every device, so users learn apps just once and apply them fleet-wide. Swipe and tap your way through simplified workflows on a large, colourful, tablet-like screen. When a digital workflow travels across a ConnectKey® Technology-enriched fleet, the user experience is always consistent — regardless of model — and nothing encourages productivity like a familiar process.

And that is one of the many reasons that Keypoint Intelligence recently recognised Xerox as the 2019–2020 leader in the MFP Platform and App Ecosystem.

Busy office - man at laptop

Your Business. Your Process. You’re Welcome.

Download apps directly from the Xerox App Gallery, then customise the order of your interface to keep the most-used apps front and center. Set up processes to move documents faster with your own specific one-touch workflows to or from cloud or network locations. ConnectKey® is based on open systems architecture, making even more customisation possible for specialised digital workflows. Installation wizards streamline setup, keeping that job off the IT to-do list.

It’s a completely new — and yet entirely familiar — way to power through complex workflows and common tasks to make your workplace efficient, your employees more productive and your data, devices and documents secure.

So, what are you waiting for? Contact us to find out more about how Xerox® workflow apps can help you streamline your document processes and improve your digital workflow. You can also hear how apps are a key critical element of creating an intelligent workplace at one of our regular seminars or a 1:1 webinar.

How Advanced-UK can Help

As one of the leading Xerox Platinum Partners in Europe, coupled with our 28-year history of delivering integrated solutions, Advanced-UK has a team of specialists fully qualified and experienced in the delivery of the 3D printing solutions outlined in this article. 

We'd love to have a chat and guide you through the possibilities!

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⏱ 5 Second Summary

Part of our Technology Series

Digital transformation is the path to improved productivity. Eliminate or automate repetitive tasks, and reap the rewards through less time and wastage. The end result is happier staff, able to apply their skills to the things which matter. This article introduces a range of technology available to every organisation: intelligent business applications accessible from your under-utilised Multi-functional Device - the office printer - which is perhaps the most sophisticated technology in the your office.

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Humperdinck Jackman, Author

Humperdinck Jackman

Director of Consulting Services

Humperdinck has a 30-year career spanning Document Management Systems (DMS), data protection, Artificial Intelligence, Data Protection and Robotic Process Automation. With many articles published in print internationally, he believes the advances in office technology are such that we're entering the 4th Industrial Revolution. Now Director of Marketing and Consulting Services at Advanced UK, he's as active with clients as he is in endeavouring to write original blog articles.